DataBank, a Leading National Provider of Document Conversion Services, Stresses Importance of Data Privacy Day 2010

Beltsville, MD (PRWEB) January 28, 2010

Requiring a high standard of security and compliance when outsourcing document conversion services or scanning of paper files and data indexing normally associated with a document management solution, should be part of any organization’s data privacy plan. Protection against personal identity theft and unauthorized disclosure of confidential information should be a critical part of any outsourcing decision.

As the country celebrates Data Privacy Day they must not only consider digital data residing within their computer infrastructure; but must also protect the information currently in paper form or scanned digital images in document management , ERP, financial, HR and line-of-business systems that are part of their organizational processes every day.

When selecting an outsourcing vendor for scanning paper documents, engineering drawings, medical records, educational information, employment records, financial information, and government vital records, there are several important things to look for during the evaluation of vendors you might do business with:

SAS70 Type II Certification for Document Conversion Services – Policies and procedures audited by an independent third party firm to assure compliance and track chain of custody from the time documents are received or picked up at a client location until images and data are returned.

PCI DSS Certification – Protection against personal identity theft when documents contain financial information that could be abused if it falls into the hands of dishonest people or computers are hacked.

Employee Background Investigations – credit checks and CORI checks on all employees before hiring.

Employee and Visitor Confidentiality Agreements – Requirements of vendor certification as well as written confirmation of security requirements and policies for information and data prior to allowing anyone into a service provider’s faculty.

Building Access and Security – 24X7 Security by an experienced and qualified agency, and tight access controls through multiple levels of personnel identification before entrance to the facility is granted.

Employee Training on Security and Confidentiality of Client Documents – It is no longer acceptable to say you will protect customer information; you must document how you are going to do it plus educate and monitor employee compliance.

Software-as-a-Service – If you are considering an outsourced hosted solution with information access over the Web, you must be assured of an effective encryption, redundant back-up, and have a documented disaster recovery plan.

Dick Aschman, CEO, of DataBank noted; “Protecting the privacy and confidentiality of client documents and data is a very important aspect of our business in these challenging times. The investments we have made in business processes, protecting our infrastructure, screening our personnel, and obtaining independent audit certifications are focused on providing industry leading levels of security for document conversion services and data management at all of our full-service facilities throughout the nation.”

Chuck Bauer, president and COO, said; “We are pleased to see the emphasis being placed on privacy and security in our industry. Events such as Data Privacy Day bring much needed attention to how people protect their information still on paper and while at a vendor facility for conversion to digital imaging. The government and major corporate clients we serve select DataBank because of our quality and our security and compliance infrastructure.”

About DataBank IMX

DataBank http://www.databankimx.com has rapidly become an industry leader in document management and document conversion services with nine state-of-the-art production centers nationwide.

DataBank is a national full service provider of document management solutions and document scanning services. They provide a comprehensive range of imaging services, document management software, web-based document hosting, and end-to-end vertical industry Enterprise Content Management (ECM) and department-level solutions for companies and organizations that want to improve their document imaging and information management processes. As an Industry leader,

DataBank understands its customers’ business environments and is delivering value-added application solutions and services to thousands of clients throughout the United States.

DataBank enjoys industry partnerships with document management and technology organizations from around the world, and has recently received national recognitions for its performance and quality by Verizon Business Services, Kodak, Hyland and Digitech. DataBank also understands the importance of protecting vital information belonging to its clients with SAS 70 Type II and PCI certifications, and assists their clients in complying with HIPPA, FERPA, and other government and internal regulations.

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DataBank, a Leading National Provider of Document Conversion Services, Stresses Importance of Data Privacy Day 2010

Dramatic September Fire Destroys Data and Highlights Importance of Disk2Disk Backup and Recovery as Well as the Power of Attix5 and Danger of Relying on Tape

Oakville, Ontario (PRWEB) January 24, 2012

A September 2011 fire in a South African municipality destroyed an entire computer room and also the backup tapes containing a copy of the organizational data. Vital data would have been lost if it were not for the fact that the organization was in the proof of concept phase of an Attix5-powered backup and restore project deployment.

Stage2Data is the Master Distributor of Attix5 in North America and their CTO, Jacques Swanepoel suggests that “Even if an entire data centre goes up in flames, it is possible to be back up and running within mere hours when you are using a system which delivers a reliable, automated, remote copy.

The fire and the near loss of vital data is being used by Stage2Data as an example of the importance of planning for disaster and the power of backup and recovery solutions by Attix5.

According to Peter Balt, CEO of Munsoft, which provides software and services to the Local Municipality where the fire took place, “This municipality has foreseen the unexpected and taken appropriate precautions. Had it relied on outdated tape-based protection, it may have had an offsite copy as a best-case scenario. It is likely that such a copy would be outdated, if available at all, and it might take weeks or even months to get back into business.

Swanepoel uses this example to highlight the necessity of protecting data against the unexpected and the weakness of relying on tape. There is no better way to protect yourself from data loss than using a system which delivers a reliable, automated, remote copy.

Stage2Data president Jeff Collier, has seen this type of potential data loss before and says “In every kind of company information system there is a wealth of information that is critical to the operation of the entity. Disasters can leave business vulnerable and often destroyed and they need to be appropriately planned for.”

In the case of the fire, a remote, offsite copy of the municipalitys data was in existence. More than that, this data is kept up to date automatically thanks to the Attix5 technology which powers it. Swanepoel explains how it works: An initial backup is made and taken offsite for storage on a disk subsystem in a data centre. Attix5 Pro is installed on the clients systems; it automatically scans for any changes to the data and synchronizes these changes over the Internet to maintain that offsite copy as an up-to-date version of the clients business.

The Master Distributor for Attix5 in North America is Stage2Data.

About Attix5

Attix5 is an international provider of secure data management, storage and restoration, specializing in virtualization and cloud based solutions. Its world-class data protection software uses FIPS-compliant Advanced Encryption Standard (AES) encryption for security and provides absolute peace of mind to listed Enterprises and SMEs across the world. Attix5 services the key global industry sectors, including Financial Services, Education and Retail. Attix5 is the SIMS partner for Capita Children’s Services in the UK and provides secure data back-up for 65% of UK Primary Schools, Founded in 1999, Attix5 is headquartered in the UK with offices in South Africa.

Founded in 1999, Attix5 is headquartered in the UK with offices in South Africa.

Company Stage2Data

Stage2Data is a privately held company founded by Jeff Collier and Jacques Swanepoel in 2009. The company is dedicated to working with Enterprise and SMB’s to safeguard their data against disaster or loss using cloud based, disk to disk technology. Stage2Data is the Master Distributor for Attix5 in North America and is a recognized leader in backup and recovery. Stage2Data is headquartered in Oakville, Ontario with offices in the USA. For additional information about the company, please visit http://www.stage2data.com.

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Dramatic September Fire Destroys Data and Highlights Importance of Disk2Disk Backup and Recovery as Well as the Power of Attix5 and Danger of Relying on Tape

Importance Of Wireless Network Security

Wireless connections have become an increasingly popular way of providing internet access. Many people prefer it for their home connections as well as in the workplace because of the high speed Internet connectivity and flexibility of usage without a LAN connection. Though wireless has made providing internet access quite easy, it also presents many potential dangers in the form of a number of security problems. Configuring the necessary security features can sometimes feel confusing, time-consuming and non-intuitive.

As computer networks are the most common method for business to send all manner of data, classified or otherwise, security becomes a highly important part of the wireless network structure. The security level should always be updated and maintained to ensure the proper protection of data integrity and confidentiality that one would expect from a wired network connection. There is the dangerous possibility of any wireless network adapter within the range of another network adapter to easily access the other network.

According to some statistics, the amount of non secure wireless access points is steadily growing, with a large percentage of access points having little or no security enabled. An increase in availability of free tools over the internet has provided many with the tools needed to abuse unprotected wireless networks, thus posing a serious threat to businesses.

There are many reasons for this widespread lack of security. One source is ignorance or laziness on the part of network administrators. Particularly in small businesses and home connections, people are unaware of the seriousness of this issue and become complacent, not worrying so long as they are able to use the wireless connection to browse the internet or access files remotely.

By overlooking wireless security, businesses are essentially inviting a seemingly limitless pool of opportunistic hackers to access data transmitted across the unprotected network. After all, an open network not only provides unmonitored access to the internet, but also leaves open access to saved files and confidential data.

Poor security can result from even the simplest mistakes. For example, many businesses forget to change the default administrator passwords that hardware is shipped with. These passwords are readily available online, so it’s hardly challenge to acquire them. Additionally, all wireless hardware comes with a standard system ID. Like default administrative passwords, this information is easily found online. Simply changing these passwords to something unique can go a long way to securing a wireless network.

Another mistake often made by small businesses using wireless networks is neglecting to put a firewall in place. Many wireless routers have rudimentary firewalls built in. It is important to learn how the firewall works so that it can be configured properly. Of equal importance for security is enabling encryption. While there will always be methods to circumvent these measures, they will certainly keep all but the most determined hackers from causing trouble.

Security should be a priority for all businesses using a wireless network. Implementing such measures will prevent unauthorized access to vital financial information and other documents, thus keeping your business safe.

AVS Installations Robert Leggio has been an officer with several major audio visual companies since 1985. Having extensive audio equipment knowledge, Robert brings AVSI to an elite level with high standards.http://www.avsillc.com Co-Sponsored By: Mitsubishi, Tandberg, and AMX Corp.

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